GUIDELINES

  • No children aged 14 years or under are permitted to be onsite during move in/out.
  • All exhibitors must wear safety vests and closed-in shoes.
  • It is the exhibitor's responsibility to ensure all staff are made aware of the WHS requirements for the exhibition.
  • A 30-minute unload time applies to all vehicles on the loading dock. Longer unload times must be approved by GEL Events Logistics prior to the event. There is no parking on the loading dock under any circumstances.
  • There will be no trolleys or equipment (e.g. ladders) available for exhibitors to borrow. Please bring your own. You can look into hiring equipment externally; for example, Kennards Hire.
  • For more information on freight, please click here. 

BUMP in PROCESS

Exhibitor move in times 

  • Thursday 31st July 8:00AM TO 9:00PM
  • Friday 1st August 8:00AM TO 6:00PM      
  • If you need to move in earlier, you will have to complete the early access form.          

All exhibitors are required to complete their move in by 6:00 pm on Friday 1st July August 2025. 

There's no direct address for the loading dock. However, if you enter the coordinates below into your map, it will take you to the loading dock entrance. Enter through lanes 3-4. 

-37.8275062,144.9512963

The loading dock can be a bit difficult to find. It is split across two levels (the upper and lower). The upper dock (pink) is on the same level as Doors 11-17 and is the main dock used for exhibition bump-ins. The Lower Dock covers Doors 9-10 (yellow).The lower loading dock is intended for smaller vehicles (up to 8cm), couriers and exhibitors.  

Click Here to view Loading Dock guidelines and a map. 

Move-in will be cold. There will be no heating in the halls as loading dock doors will be open. Hence, please wear warm clothing. 

Once you're set up and ready for your storage boxes to be collected, please visit GEL at one of their service desks in your hall. Their desk is located at the loading dock doors. GEL will give you stickers to put on your boxes and take them away to be stored during the show. 

Please note you will not be able to access storage during the fair so please do not store any valuables or anything you may need (this includes your safety vests).

bump out process

Exhibitor move out times 

  • Wednesday 6th August 3:00PM TO 9:00PM
  • Thursday 7th August 7:00AM TO 2:00PM

Exhibitors are required to complete their move out by 2:00 pm on Thursday 7th August 2025. Any freight not collected by then will be taken to GEL Events Logistics depot at the exhibitor's expense. 

Move-out is a lengthy process.

Move out will only commence once all visitors have left the venue and all exhibitors are wearing safety vests and closed-in shoes. Meaning, loading dock doors will not open unless everyone is wearing a vest and proper footwear. 


Once loading dock doors open, GEL will begin returning all onsite storage. This will take a while; they have to return the storage of over 300 exhibitors, please be patient. While GEL is returning storage, no exhibitor will have access to the loading dock (this includes trucks/cars collecting freight). The loading dock will be occupied with many forklifts and is not safe during the return of onsite storage. The Loading dock may open between 6pm-8pm OR later. An onsite announcement will be made once open. If you are in a rush, consider moving out by "hand-unloading". Otherwise, relax, go for a coffee once the show is closed and come back at a later time to use the loading dock. For exhibitors flying - there will be no express return of the onsite & box storage for exhibitors who have booked early flights on Wednesday. Please factor in a few hours for return of onsite & box storage on top of the time you need to physically pack up.